INFORMATION CANDIDATES
INFORMATION PURSUANT TO REGULATION (EU) 679/2016 IN THE PROTECTION OF PERSONAL DATA
INTRODUCTION
We inform you that, in order to properly manage the selection process of candidates who turn to Gilardoni S.p.A. a Socio Unico (hereinafter GILARDONI) looking for a job, GILARDONI is required to obtain and process data relating to you, qualified as “personal” from Regulation (EU) 679/2016 on the protection of personal data (hereinafter: “the Regulation”). Such data are spontaneously transmitted by you to GILARDONI by filling in the appropriate form on the company website.
The Regulation provides that the Data Controller provides1 the data subjects with precise information regarding the processing of their personal data.
In this regard, GILARDONI, in its capacity as Data Controller, wishes to inform you about the use of your personal data. Such personal data will be processed in relation to the purposes set out in “§ C”.
In accordance with the provisions of the Regulation, we provide you with the following information.
A. CATEGORIES OF DATA SUBJECTS
The personal data processed by GILARDONI for the purposes referred to in “§ C” refer to candidates who turn to GILARDONI in search of a job.
B. CATEGORIES OF PERSONAL DATA
The personal data processed by GILARDONI are set out below:
B.1. COMMON DATA
For example: personal data (e.g. name, surname, address, etc.); tax or social security data (e.g. tax code, VAT number, INPS data, INAIL data, etc.); data relating to cultural status (e.g. education, qualifications, etc.); professional experience; vocational training received and planned; addresses (e.g. postal, electronic, etc.);
It should be noted that, in the personnel search and selection phase, GILARDONI does not normally need to collect particular data. Therefore, you are asked to include in your Curriculum Vitae only the data necessary to evaluate your profile and to refrain from indicating such information, unless you believe that it is necessary for a better classification of your position, in particular in relation to belonging to protected categories. In this case, we ask you to indicate only the circumstance and not the reasons on which it is based.
C. PURPOSE OF THE PROCESSING
The data in question will be processed only for the purposes declared by GILARDONI, for the fulfilment of obligations and for the exercise of the rights provided for by law. The processing of the personal data of the data subjects is carried out according to the purposes and by virtue of the legal bases set out below.
C.1. RECRUITMENT AND SELECTION OF PERSONNEL
DESCRIPTION
Your personal data will be processed exclusively to evaluate your application for the purpose of establishing an employment relationship with GILARDONI. The processing is therefore necessary for the execution of pre-contractual measures adopted at your request and is mandatory and essential for the law and/or for the purpose of the execution of the contract, with the consequence that your refusal to provide them would completely preclude the Company from evaluating your application.
LEGAL BASES
This processing is carried out by virtue of specific legal bases: the execution of pre-contractual measures adopted at the request of the data subject and the legitimate interest of the Data Controller (in full respect of the rights and freedoms of the data subject) in the correct management of the personnel selection and recruitment process.
D. PROCESSING METHODS
Your personal data, necessary for the achievement of the purposes referred to in “§ C”, are collected, recorded, organized and stored in electronic and/or paper archives.
Your personal data may be processed both on paper and with the aid of electronic tools equipped with appropriate security measures to guarantee the rights and freedoms of the data subject, the confidentiality, integrity and availability of the information processed in accordance with the provisions of the Regulation. For further information, please contact GILARDONI.
E. MANDATORY OR OPTIONAL NATURE OF THE PROVISION OF DATA
The provision of personal data is necessary for the purpose referred to in point 1) of “§ C”: failure to provide such data could make it impossible for GILARDONI to achieve the stated purposes.
Interested parties who have doubts about the mandatory (or optional) nature of the provision of their personal data are encouraged to contact GILARDONI.
F. CATEGORIES OF RECIPIENTS OF PERSONAL DATA
Your personal data will not be disseminated, with this term being understood as making them known to unspecified parties in any way, including by making them available or consulting them.
Your personal data will be communicated, solely and exclusively for the achievement of the purposes indicated in “§ C”, to the Company Functions of GILARDONI in charge of the processing of the same or to those who act under the authority of GILARDONI as Data Processors and who need to process them for the performance of their duties or by virtue of the position they hold (e.g. hierarchical superiors, persons working in the human resources function, other business functions that may need its services, etc.).
These appointees, whose number will be as small as possible, will have access only to the data pertinent to the activity assigned to them and will act on the basis of instructions provided in this regard by GILARDONI.
Finally, we inform you that any information concerning you may be accessible (directly or indirectly) to the professional figures that GILARDONI has identified on an individual basis and that it has expressly designated as System Administrator: these are the technical personnel whose activity is aimed at the management and maintenance of the data processing system or its components (e.g. supervising the resources of the operating system of a computer or a Database and to allow its use, manage access credentials to systems, organize network flows, make backups, take security measures, etc.).
G. LOCALIZATION AND RELOCATION
Your personal data are processed at the Data Controller’s offices and in any other place where the parties involved in the processing are located.
In order to achieve the purposes referred to in “§ C”, your personal data will not be transferred to third countries outside the European Union or to international organizations.
For further information, please contact GILARDONI.
H. PERSONAL DATA RETENTION PERIOD OR CRITERIA USED TO DETERMINE THAT PERIOD
I personal data processed by GILARDONI will be kept until the purpose for which they were collected and subsequently processed has been exhausted. It is specified that your personal data will be stored and processed by GILARDONI up to a maximum of 5 (five) years from the time of collection.
The Data Controller may be obliged to retain the data for a longer period, in compliance with legal or contractual obligations.
At the end of the retention period, the personal data will be deleted (unless otherwise indicated by the Data Subject): for this reason, upon reaching this term, the right of access, cancellation, rectification and portability of personal data can no longer be exercised.
I. RIGHTS OF THE DATA SUBJECT
You have the right at any time to exercise the rights recognized by the Regulation. In particular, you have the following rights:
- obtain confirmation of the existence of your personal data, even if not yet registered, and their communication in intelligible form, indicating the origin of the personal data;
- know the purposes and methods of the processing, the logic applied in the case of processing carried out by electronic means, the identification details of the Data Controller and the Data Processors, of the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them in their capacity as managers or persons in charge of the processing;
- obtain the updating, rectification or (when the Data Subject is interested) the integration of the data, the cancellation, the transformation into anonymous form or the blocking of data processed in violation of the law, including those whose retention is not necessary in relation to the purposes for which the data were collected or subsequently processed, the certification that the aforementioned operations have been brought to the attention, also with regard to their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfilment proves impossible or involves the use of means manifestly disproportionate to the protected right;
- the right to object, in whole or in part, for legitimate reasons, to the processing of personal data concerning him/her, even if pertinent to the purpose of the collection and processing of personal data concerning him/her for the purpose of sending advertising material or direct sales or for carrying out market research or commercial communication;
- request copies of the personal information we hold about GILARDONI in a commonly used and machine-readable format and/or the right to request that we transmit such information to another service provider (where technically feasible);
- lodge complaints regarding the personal data processing activities carried out by GILARDONI with the Data Protection Authority.
J. EXERCISE OF RIGHTS
To exercise the rights listed above, you may submit a written request to the attention of the GILARDONI Privacy Coordinator.
The contact details of the Privacy Coordinator are:
Via Arturo Gilardoni, 1
23826 – Mandello del Lario (LC)
Phone 0341705111
E-mail: privacy@gilardoni.it
K. DATA CONTROLLER
The Data Controller of personal data, in order to achieve the purposes referred to in “Paragraph C – Purposes of the processing” is GILARDONI as a whole.
The contact details of the Data Controller are:
Gilardoni S.p.A. a Socio Unico
Via Arturo Gilardoni, 1
23826 – Mandello del Lario (LC)
Phone 0341705111
E-mail: mtg@gilardoni.it